Inviting Guests to a Video Meeting

You can invite both coworkers and outside guests to a video meeting. Guests do not need a ReliaRing account — they join straight from their web browser with a link.

Schedule a meeting and invite people

1. Go to Video Meetings and open the Schedule tab (or click New Meeting).
2. Fill in the details:
   • Meeting Title (required) and an optional Description.
   • Date, Time, and Duration.
   • Maximum Participants (10, 25, 50, or 100).
3. Under Invite by Email, enter email addresses separated by commas.
4. Choose your meeting options (see below).
5. Click Schedule Meeting.

When you schedule, everyone you invited by email receives the meeting details, and you get a meeting link you can copy and share however you like.

Meeting options you can set

• Waiting Room — guests wait until the host lets them in. Recommended when you are inviting people from outside.
• Enable Chat — let people send text messages during the meeting.
• Screen Sharing — let participants share their screen.
• Record Automatically — start recording as soon as the meeting begins.

Share the guest link

Open the meeting and find the Guest Invite Link. It looks like a web address ending in /join/ followed by a code. Copy it and send it to anyone — email, chat, a calendar invite, whatever works.

What guests see

When a guest opens the link, they get a simple join page showing:

• The meeting name and who is hosting.
• The scheduled time and how many people are already in.

To join, a guest just:

1. Enters their name.
2. Enters a meeting PIN, if you set one.
3. Clicks Join Meeting.

Guests join with limited permissions — they can take part in the meeting but cannot manage it. If you turned on the waiting room, the host admits each guest before they enter.

Good to know

• No account or app needed. Guests join from any modern web browser.
• A full meeting is a full meeting. If you set a maximum of 25 participants and it is full, additional guests cannot join until someone leaves.
• Links can expire. A guest link is tied to its meeting; once the meeting ends, the link no longer works.
• Keep the PIN with the link. If your meeting requires a PIN, share it alongside the link, or guests will be stopped at the join screen.

Editing or canceling

Open My Meetings, find the meeting, and use Edit to change the time, options, or invitees, or delete it to cancel.